At this time of year, we start to think about the holidays and what that means for our work. For many of us, it’s an opportunity to celebrate with colleagues and clients in a festive environment at our annual holiday party. But while these events might be fun and festive, they can also be stressful if you’re not prepared or don’t know what to expect.
In this post, we’ll cover some helpful tips to help you maximize the fun and minimize stress when planning an amazing corporate holiday party!
Choose a suitable venue
The venue is one of the most important elements of your holiday party, so it’s important to choose wisely. Here are some tips:
- Choose a venue that is well-suited to the size of your group look at Goughs Bay holiday rentals. If you have 100 employees and want to host an office party, then renting out a concert hall or hotel ballroom might be overkill–and cost-prohibitive! Instead, consider renting out smaller spaces such as restaurants and bars where people can mingle more easily.
- Choose a location that’s accessible and convenient for everyone in attendance (e.g., not too far from where everyone works). You don’t want people spending extra time traveling on public transportation or driving through bad weather just so they can attend your holiday bash!
- Make sure there’s enough space available at each table so no one feels cramped while eating their meal (or worse yet–standing around!). This also helps ensure safety by ensuring nobody gets stuck behind other guests who are standing up during their entire mealtime; nobody likes being trapped between strangers while trying desperately not to spill food on them!
Plan music and entertainment
A good DJ can be the difference between a good corporate holiday party and an amazing one. If you’re planning on having live music, make sure that it matches your theme and setting. For example, if your company’s holiday party is being held at a bar or restaurant with a casual atmosphere, a jazz band would be more appropriate than an orchestra.
If you’re planning on hiring a DJ or dancers for corporate events, consider these helpful tips:
- Ask for references from other companies who have hired them before so that you know what kind of quality to expect from their services before making any decisions about hiring them yourself!
Plan ahead for early arrivals and late departures.
- Plan for early arrivals and late departures.
- Make sure there is enough food for everyone.
- Make sure the venue has enough space for people to leave.
- Make sure the venue has a bathroom for everyone who will be there (and make sure it’s clean!).
- Also, make sure you have plenty of seating available at your event site so that guests can rest after they eat–or before they eat!
Choose an excellent caterer
- Choose a caterer that offers a variety of menu options like this bbq catering in Brisbane. This will ensure that everyone is happy with what’s being served and makes it easier for you to cater to the dietary restrictions of your guests.
- Make sure the caterer is licensed and insured. You don’t want anything happening at your event that could lead to legal action against you or your company, so make sure everything checks out before signing on the dotted line!
- Check out their experience catering events like yours! If they’ve done other corporate holiday parties in the past, ask for references from those clients (and then call them).
Have the right amount of staff for the event.
When planning your holiday party, you need to consider how many guests you expect and how many staff members will be needed. If the event is on a large scale and requires more than one server per table, then hiring additional servers might be necessary. If this is not an option for your company or if the budget simply doesn’t allow it, consider hiring a temporary help agency (like Staffing Solutions) that can provide trained personnel at competitive rates.
Book a photographer to take professional pictures that all of your employees can enjoy long after the party is over.
You want to make sure that you hire a photographer who has experience with corporate events. Your guests will be more likely to enjoy themselves if they are comfortable in front of the camera, and having a professional photographer around can help them feel more at ease. Make sure that your chosen photographer has experience photographing events similar to yours—if it’s an elegant cocktail party, do not hire someone who specializes in weddings or family portraits! Similarly, if you’re planning on hosting an outdoor barbecue for hundreds of people at an outdoor park with lots of trees around, then don’t hire someone who works mostly inside studios or offices where there aren’t many trees nearby.
A well-organized holiday party is a bonus for any company, both financially and socially
A well-organized holiday party is a bonus for any company, both financially and socially. The right venue, staff, and catering can make or break your event; make sure your venue is in a central location that’s easy for everyone to get to. Plan for early arrivals and late departures by allowing extra time for travel on the day of the event. It’s also important to keep in mind that some employees may not be able to leave work until late at night—or even spend their entire evening there!
If possible, hire an event planner who has experience coordinating large corporate parties like yours. This person should help coordinate all aspects of your event from start to finish so that nothing falls through the cracks during the planning stages or on party day itself (and beyond).
We hope this article has helped you plan an amazing holiday party for your company. Remember that it’s all about creating a fun, festive atmosphere where your employees can relax and enjoy themselves. The key is to make sure that the event is inclusive of everyone so that no one feels left out or excluded from the celebrations.