Does your company engage in frequent corporate travel? There is no denying that the world of business is ever-changing, and one evident trend at the moment is the fact that business is being conducted on a worldwide scale. This is a trend that is only set to grow and grow.
Global travel statistics indicate that 1.3 million people travel for business every day in the United States alone.
There are no limitations in regard to where you can conduct business. From developing partnerships with companies overseas to setting up operations in new locations, the options are endless.
As a direct consequence of this, another trend that is emerging is an increase in corporate travel and the growing use of corporate travel companies.
Keep on reading to discover all you need to know about the reasons you need a business travel agency in 2022.
What is a corporate travel management agency?
These types of firms are the Holy Grail of travel as they help with all aspects of travel. They will provide you with exclusive deals that will help you to save money. They will make planning and booking a lot easier, and thus save you a considerable degree of precious time that you can spend doing things you love. They will provide international support, travel information and much, much more.
What are the benefits of a corporate travel agency?
Now that you know what a corporate travel agency is, let’s explore the benefits in further detail:
Access state-of-the-art travel management software
It’s simple: travel manager software is the primary product that is provided by travel management companies. This software allows businesses to conduct everything they need to in regards to their travel plans.
From booking flights and accommodation to making an itinerary and checking out the exchange rates, everything you need is there for you via one centralized management system. How awesome is that?
This is extremely convenient and increases efficiency levels dramatically. You don’t have to look for a flight on one website, and then search for car hire on another, and then check the weather on another, and then look for directions to a conference center on another… Ugh, just writing this is exhausting.
Save huge amounts of money
Corporate travel can be very expensive if it is not managed correctly. However, this is something you no longer have to worry about if you use a travel management company.
They will present you with all of the best deals in regards to flights, accommodation, car hire, meeting room hire and more! These are deals you will not be able to get yourself by merely looking on the Internet since the company will have unique connections with travel businesses all over the world.
This is why it is so important to select a travel management business with a global reach if you truly want to reap maximum benefits.
Travel support no matter where you are in the world
Aside from the points that have already been mentioned, a lot of people are turning to corporate travel companies for the support that is offered. They know that no matter where they are located or what time it is they will have a team of experts on hand should they run into any issues. And yes, a broken heel is an emergency that requires urgent attention!
Reduce your environmental impact
There is no hiding away from the duty to act more environmentally friendly. It’s something the media demands and consumers demand as well. After all, with the increased attention regarding the state of our planet and the damage we are doing, we are all more aware than ever before of the role we all play.
When it comes to the environmental efforts of companies, one area that tends to result in a significant degree of pollution is corporate travel.
And if you’re thinking “Oh great, more time with the colleague who chews with his mouth open, and the other one who won’t stop showing photos and videos of her childrens’ every move”, just turn to the thought that you’re helping save the planet. Silver linings, no?
Nowadays, companies are traveling on a more frequent basis, whether it be nationally or globally. There are many reasons why this is the case. Business is being conducted on a more worldwide scale. Business owners may need to meet with partners, potential clients, shareholders, overseas departments and such like.
They may be checking out a new business opportunity, looking for new offices… the list is endless. Nevertheless, the fact still remains that this is harming the environment.
Whilst it is completely infeasible to expect companies to stop traveling, there are steps that they can take to reduce their carbon footprint. You may think that this will involve a significant amount of investment and – indeed – a lot of hassle. However, that is really not the case. All you need to do is align yourself with a high-quality travel management company.
Nowadays, the best travel management companies will come up with solutions to help you lower your carbon footprint. One of the most popular methods for doing this is by using a carbon calculator (yes, it’s a real thing that can be of immense help).
Basically, the company will calculate how much carbon emissions you are responsible for if you elect for the journey you have in mind. They will then present you with some alternative options that get you to your destination without causing as much pollution. Talk about feeling guilty, huh? But hey, if it works…
In addition to this, you should consider looking for travel management businesses that actually support projects for energy efficiency as well.
A lot of the best travel managers will have a clear policy in place on their website which will state their stance in regards to such matters and they should be dedicated to continual improvement when it comes to their environmental performance. After all, their environmental performance will impact their clients as well.
Finding the best corporate travel company for you
Over the past few years, corporate travel has increased substantially. More and more companies are traveling in order to meet up with prospective clients, expand their business presence and so on and so forth.
There are many benefits to be gained by embracing global operations. Nonetheless, travel can mark a significant expense and it can be extremely time-consuming to organize such plans. This is why it is beneficial to use the services that are offered by travel management companies.
Not only will you gain access to the best deals, but also you will be able to run the travel side of your business much more efficiently. However, in order to reap all of these benefits, you must choose a company with care.
And how can you do that? Read below!
Look for great deals and discounts
Captain Obvious entered the chat… because who doesn’t love paying less?
After all, this is one of the main reasons for using travel management companies in the first place.
What they are able to offer you should go above and beyond what you can find on the Internet by merely searching for yourself. They should have exclusive links with airlines and such like in order to bring you discounts that you will not be able to find anywhere else. This does not only relate to airplane tickets, but accommodation, car rental and more.
How do they boost travel efficiency?
Nonetheless, it is not all about reducing business expenditure. As mentioned, one of the main advantages associated with these types of companies is the fact that they allow you to be much more organized and efficient when it comes to your travel plans.
All good travel management companies will provide their customers with easy-to-use software. They will be able to gain access to all the information they need to know, including everything from local weather to directions, and they will be able to organize and plan all of their trips effectively. Sounds dreamy, doesn’t it? They also have travel agency accounting software to generate the billing information which defiantly has a complete track of expenses during the travel.
In addition to great deals and easy-to-use software, another attribute you should be looking out for is a good reputation. Read reviews that have been left by prior customers in order to find out what they have said about the service they experienced from the company in question. Were they happy with it? If they don’t allow reviews, that might be a big red flag, so you know what to do (or rather not do).
Reviews are the best way to get an honest assessment and should alert you to any unpleasantries. If you are inundated with a sea of negative comments you know to look elsewhere.
It is also beneficial to find a company that offers 24/7 support. After all, it can be very difficult to stick to the normal 9 am – 5 pm local hours when you are in another country. You may find yourself in a situation whereby you need assistance from your travel management company and thus you should make sure that you will be able to get in touch with them at all times.
On a final note, some of the best travel management companies offer features, such as a carbon calculator, whereby they help you to reduce your carbon emissions in relation to corporate travel. This is something you may wish to consider.
So, there you have it: your complete guide to hiring a travel agency for your business in 2022. This is a great way of lowering costs, boosting travel efficiency, and reducing your emissions.
Now, where to?